Aviation Vehicles Administration Solutions
Waystone provides specialised SPV administration and contract management services for a wide range of aviation transactions, including operating leases, financing leases, sale and leaseback transactions and securitisation of aircraft or engine assets.
With a network spanning over 75 countries and a favourable tax environment, we offer comprehensive and competitive services in the domicile of choice for aviation leasing transactions.
Our experienced corporate services team, with expertise in accounting, tax and law, manages complex structures within aviation finance. We provide clients with a best-in-class solution for aircraft leasing transactions, facilitated by our global footprint and capability to administer large, multi-jurisdictional structures efficiently. Find out more below about our range of solutions including:
- Corporate set-up services
- Fund and leasing services
- Accounting and financial services
- Investors services
- Loan and administration services
- Other services
Corporate Setup
A regulated aviation fund is typically established as a Qualified Investor Alternative Investment Fund (QIAIF). These funds cater to the increasing investor demand for aviation opportunities within a regulated structure, rather than through alternative unregulated structures like SPVs or securitisations. Waystone offers extensive experience and specialised services to ensure an aviation vehicle is set up for success.
Waystone provides aviation-specific directors for client aviation structures. Our senior aviation directors have been directly involved in the aviation industry and have a combined experience of over 50 years, holding senior positions at GPA, Airbus and other significant aircraft-leasing companies. All directors are highly skilled to provide real guidance to investment vehicles.
- Preparation and submission of incorporation documents.
- Registration with relevant local authorities.
- Structuring advice to optimise tax efficiency and operational effectiveness.
- Assistance with obtaining necessary licenses and permits.
- Guidance on compliance with statutory requirements.
- Organising, attending and minuting board meetings and committee meetings.
- Drafting and executing resolutions for both routine and ad-hoc matters.
- Monitoring statutory filings and ensuring compliance with regulatory deadlines.
- Assisting with changes in directors or service providers.
- Providing ongoing secretarial support tailored to the needs of aviation SPVs.
- Provision of a local mailing address and mail forwarding services.
- Maintenance of statutory records and submission of annual returns.
- Liaising with local authorities and handling regulatory correspondence.
- Certification, notarisation and legal review of critical documents.
- Obtaining Certificates of Good Standing and tax exemption certificates.
Fund and Leasing Services
Waystone’s aircraft leasing consultants are industry leaders, leveraging extensive experience in securitisation to provide support services to SPVs engaged in various aircraft lease types. Our services include:
- Sale and Leaseback: We manage the complexities of sale and leaseback transactions, ensuring that all legal, financial and operational aspects are handled with precision.
- Operating Lease: Our team provides comprehensive support for operating leases, from contract management to compliance with international aviation standards.
- Financing Lease: We offer specialised services for financing leases, ensuring that transactions are structured efficiently and comply with regulatory requirements.
- Securitisations of Aircraft or Engine Portfolios: Waystone has extensive experience in managing the securitisation of aircraft and engine portfolios, providing expert support throughout the transaction lifecycle.
- Structuring advice and regulatory compliance for QIAIFs.
- Coordination with regulatory authorities.
- Preparation and submission of fund documentation.
- Ongoing administration and compliance support.
- SPV incorporation and ongoing management.
- Director and corporate secretarial services.
- Bookkeeping, taxation and financial reporting.
- Bank account and treasury management.
- International registry compliance and share trustee services.
- Incorporation and management of Special Purpose Vehicles (SPVs).
- Director and company secretarial services.
- Bookkeeping, taxation and financial reporting.
- Management of aircraft leases, from commercial aircraft to private jets, using Leasepoint from AMT Sybex.
- Contracts management, including rental and maintenance invoicing.
- Creation and management of Aircraft Lease Portfolio, Lease Summary and Lease Marketing reports.
- Asset management through a Contracts Diary to ensure compliance with lease terms and covenants.
Accounting and Financial Services
Waystone’s Accounting and Financial Services are designed to provide robust financial management and support for aviation vehicles. We understand the complexities involved in the aviation sector and our expert team is committed to delivering precise and compliant financial services that uphold the integrity of operations.
- Preparation and analysis of management accounts.
- Strategic financial planning and budgeting.
- Maintenance of accurate and up-to-date financial records.
- Daily reconciliation of cash balances and investment positions.
- Identification and resolution of discrepancies.
- Detailed reconciliation reports to support financial decision-making.
- Cash flow forecasting and monitoring.
- Management of cash transactions and bank accounts.
- Investment of surplus cash to maximise returns.
We manage the timely and accurate payment of expenses for aviation vehicles, ensuring that all financial obligations are met efficiently. Our services include:
- Tracking and processing of expenses.
- Liaising with vendors to ensure prompt payments.
- Compliance with internal controls and regulatory requirements.
Waystone handles all payments related to investments, ensuring that transactions are executed smoothly and in line with contractual obligations. Our services include:
- Coordination with banks and financial institutions.
- Recording and reconciliation of investment payments.
- Compliance with regulatory and internal policies.
- Preparation of balance sheets, income statements and cash flow statements.
- Support for audit processes and regulatory reporting.
- Customised financial reports tailored to specific needs.
Investor Services
Waystone manages capital calls and distributions for an aviation vehicle, ensuring that all transactions are handled accurately and efficiently. Our services include:
- Preparation and issuance of capital call notices.
- Coordination and processing of capital distributions.
- Reconciliation of capital accounts and investor reporting.
We provide comprehensive AML and KYC services to ensure that an aviation vehicle complies with international regulations. Our services include:
- Conducting thorough checks on investors and counterparties.
- Monitoring for suspicious activities and reporting as required.
- Ongoing compliance monitoring and documentation.
Loan and Administration Services
Loan administration is a complex process that requires the expertise of a dynamic team of debt and capital markets specialists. Waystone’s Debt Servicing team specialises in managing the entire life cycle of the loan book, utilising Wallstreet Office (WSO) for loan administration. We handle all fund flows, calculations and portfolio administration, allowing managers to focus on asset selection and performance.
We perform all asset and administration, reconciliation and trade capture using Wallstreet Office (WSO), as well as creating bespoke and customised client reporting daily. Our services include:
- Maintaining the borrower database and register of lenders
- Managing official communications between lenders and borrowers
- Ensuring up-to-date withholding tax compliance.
- Calculation of interest, tracking repayments and recoveries
- Tracking and processing principal paydowns, disbursements and manager fees
- Daily reconciliation of positions and cash accounts.
- Supporting corporate borrowers, performing and non-performing (NPL) loans, secured and unsecured loans, leveraged loans, loan portfolios and bi-lateral, club and syndicated loans
- Manager fee calculations and assistance with rated, non-rated, public and private transactions.
- Rapid onboarding and KYC processes
- Documentation review and negotiation
- Disbursement and repayment accounting
- Processing waivers and amendment requests
- Banking operations and reporting activities
- Managing payments of principal
- Providing overall loan transaction support.
Other Services
In addition to our core offerings, Waystone provides a range of specialised services designed to support the diverse needs of aviation vehicles. These services ensure that all operational, financial and regulatory aspects are managed with the highest level of precision and compliance.
Waystone acts as a paying agent, managing the distribution of dividends and interest payments to shareholders. Our services include:
- Processing and management of payment transactions.
- Maintenance of accurate payment records and reporting.
- Communication with shareholders and compliance with regulatory requirements.
Waystone provides VAT services to ensure that an aviation vehicle complies with all VAT obligations. Our services include:
- VAT registration and compliance.
- Preparation and submission of VAT returns.
- Advice on VAT planning and strategy.
Waystone provides note trustee services, acting as an intermediary between noteholders and issuers to ensure compliance with the terms of note issuance. Our services include:
- Monitoring compliance with issuance terms.
- Administration of interest and principal payments.
- Management of noteholder communications and meetings.
Benefits
Choosing Waystone for Aviation Vehicles Solutions provides numerous benefits, ensuring expert guidance, robust protection and enhanced operational efficiency. Our comprehensive suite of services is designed to meet clients’ specific needs, providing tailored solutions that support business objectives and growth.
- Specialised Expertise in Aviation Transactions:
Waystone’s team has extensive experience in managing complex aviation finance structures, providing comprehensive support for aircraft leasing transactions. Our expertise in accounting, tax and law, combined with our global footprint, allows us to facilitate the administration of large and multi-jurisdictional aviation structures, ensuring efficient and effective management. - Comprehensive Support for Structured Finance:
Our structured finance solutions cover a wide range of products and transactions, including CLOs, CDOs, securitisations and private debt. Waystone’s integrated approach to SPV administration, company secretarial services and financial management ensures that structured finance transactions are handled with precision and expertise, optimising operational efficiencies and compliance. - Efficient Loan Administration:
Utilising Wallstreet Office (WSO) for loan administration, Waystone’s Debt Servicing team manages the entire life cycle of the loan book. Our services include asset administration, reconciliation, trade capture and bespoke client reporting. This comprehensive management allows fund managers to focus on asset selection and performance, knowing that all administrative aspects are expertly handled.
Aviation Transaction Services
With over 75 countries in our double tax treaty network and a favourable tax environment, Waystone can offer you a comprehensive and competitive service in the domicile of choice for aviation leasing transactions.