Real Estate & Infrastructure Fund Administration Solutions

We provide precise Net Asset Value (NAV) calculations tailored to the specific needs of a fund, whether monthly or quarterly. Our services include:

• Regular calculation of fund assets and liabilities, with a focus on real estate and infrastructure assets.
• Valuation of properties, infrastructure projects and other physical assets.
• Preparation and distribution of NAV reports to stakeholders.
• Compliance with relevant accounting standards and regulations.

Accurate cash and asset reconciliations are critical for maintaining the integrity of a fund’s financial data. We perform regular reconciliations to ensure that all transactions are correctly recorded and any discrepancies are promptly resolved.

Our team ensures that performance fees are calculated transparently and in strict accordance with the fund’s agreements. Services include:

• Determination of performance-based fees.
• Compliance with fund agreements and industry standards.
• Preparation and verification of performance fee reports.

We manage the payment of real estate fund expenses and the settlement of transactions, ensuring that all processes are handled accurately and in a timely manner, in line with the fund’s agreements and applicable regulations.

We prepare comprehensive financial statements that are accurate, timely and compliant with industry standards. This includes both audited and unaudited statements as required by the fund. We also provide full support during the audit process.

Our reporting services include compliance with EPRA (European Public Real Estate Association) and INREV (European Association for Investors in Non-Listed Real Estate Vehicles) standards, providing transparency and consistency in reporting to stakeholders.

We manage the invoicing process for rental income, ensuring that all tenant payments are accurately recorded and collected in a timely manner.

We provide detailed reporting on property assets, including occupancy rates, rental income, property valuations and other key metrics essential for managing real estate investments.

Effective cash management is crucial for the success of Real Estate and Infrastructure funds. We offer a range of services designed to optimise cash flow management, including overseeing bank accounts and facilitating cash movements.

Our management accounting services provide fund managers with detailed insights into the financial health and performance of their funds. We prepare management accounts that include budgets, forecasts and variance analysis, enabling informed decision-making.

We offer comprehensive accounting and administrative services for Property Companies (PropCos) and Special Purpose Vehicles (SPVs), ensuring that all financial and operational requirements are met with precision.

Maintaining an accurate and up-to-date investor register is essential for compliance and investor relations. Our team manages the maintenance of investor records, ensuring that all details are correctly documented, held securely and are readily accessible, with regular updates to reflect any changes in investor status.

Our investor transaction services ensure the smooth processing of all investor-related activities, including capital contributions, distributions and transfers. We manage real estate and infrastructure transactions with precision and transparency.

We ensure that all fees, including management fees and performance fees, are calculated accurately and transparently, in line with the fund’s agreements. We also manage the calculation and processing of any rebates to investors.

Waystone Administration Solutions provides comprehensive AML and KYC services to ensure funds remain compliant with international regulations. Our services include:

• Thorough review of investor details, including source of wealth and funds.
• Regular monitoring and screening of investors against global watchlists.
• Enhanced due diligence for high-risk investors.

We conduct thorough sanction screenings to ensure compliance with international regulations, screening all investors and transactions against global sanction lists.

Waystone provides comprehensive investor transaction monitoring to ensure the integrity and transparency of all investor-related activities. Our services include:

• Continuous monitoring of transactions to detect and prevent any suspicious or unauthorised activities.
• Detailed tracking and reconciliation of all transactions, including subscriptions, redemptions and transfers.
• Compliance with AML and regulatory requirements, ensuring that all transactions are accurately recorded and reported.

Waystone ensures the accurate and timely publication of investor statements, providing investors with detailed and transparent reports on their investments.

Waystone handles the entire process of redemption payments, ensuring that investors receive their funds accurately and on time. Our services include:

• Verification and processing of redemption requests.
• Calculation of redemption amounts based on the fund’s NAV and other relevant factors.
• Coordination with custodians and banks to facilitate the timely payment of redemptions.
• Reporting and record-keeping of all redemption transactions.

Waystone’s income distribution calculation services ensure that all distributions to investors are handled accurately and in accordance with the fund’s policies. Our services include:

• Calculation of income distributions based on fund performance, asset allocations and other relevant criteria.
• Preparation of distribution reports for fund managers and investors.
• Coordination of the distribution process, including payment disbursement to investors.
• Compliance with regulatory and tax requirements related to income distributions.

Ensuring the accurate identification of UBOs is crucial for compliance with AML regulations. Waystone provides comprehensive UBO identification services, including:

• Thorough review and verification of ownership structures to identify all UBOs.
• Collection and maintenance of detailed records on UBOs, ensuring compliance with regulatory requirements.
• Regular updates and monitoring of UBO information to reflect any changes in ownership.
• Reporting to relevant authorities as required by law, ensuring full transparency and compliance.

We assist funds in meeting their regulatory reporting obligations under the AIFMD (Alternative Investment Fund Managers Directive), including the preparation and submission of Annex IV reports.

Our team provides services for European Single Electronic Format (ESEF) reporting, ensuring that financial statements meet the latest EU regulatory requirements.

We offer iXBRL (Inline eXtensible Business Reporting Language) tagging services, ensuring that financial data is accurately tagged and fully compliant with regulatory requirements.

We assist in the preparation and submission of reports in compliance with the Association of Investment Companies (AIC) standards, ensuring transparency and accountability in reporting.

Our company secretary services include managing statutory compliance, maintaining corporate records and advising on governance matters, ensuring the fund operates within the legal framework.

We provide full administrative support for board meetings, including organising agendas, taking minutes and ensuring all decisions are accurately recorded and implemented.

We provide registered office services, including a local mailing address, management of official correspondence and compliance with local regulatory requirements.

We provide end-to-end support in setting up new real estate and infrastructure funds, ensuring that all legal, regulatory and operational requirements are met for a smooth and successful launch.

Our tax assistance services include the preparation of tax returns and reporting, ensuring compliance with all relevant tax regulations. We provide detailed support for tax reporting, including specific requirements for Real Estate and Infrastructure funds.

We assist in the design, typesetting and printing of fund marketing materials, ensuring that marketing communications are professional, accurate and compliant with regulatory standards.

We offer drafting services for Fund Prospectus, Private Placement Memoranda (PPMs) and other essential fund documentation, ensuring that all materials meet legal and regulatory requirements.

Our directors’ payroll services ensure that all payroll obligations for directors are met with accuracy and compliance, including tax and regulatory filings.

We provide comprehensive services for the design, typesetting and publication of financial statements and other fund documents, ensuring that all materials are clear, professional and meet all regulatory requirements.