Hedge Funds
At Waystone, we understand that managing a hedge fund requires a tailored approach to meet the specific needs of clients. Drawing on the expertise of our dedicated teams, we work closely with hedge fund managers to develop customised solutions that enhance operational efficiencies while reducing costs. Regardless of the strategy, structure, or jurisdiction, we are uniquely positioned to add value to your business, enabling you to focus on what you do best: generating returns for investors.
Accounting Services
Waystone delivers a comprehensive suite of accounting services designed to support hedge funds at every stage of their lifecycle. Our global expertise, combined with local insights, allows us to offer tailored fund accounting solutions that cater to a diverse range of fund types, investment strategies and industry segments.
At the heart of our solution is a flexible and scalable real-time accounting system. Whether you are managing an incubator fund or a large, mature fund, our accounting platform is flexible, scalable and will ensure that your accounting needs are met with precision and efficiency.
Waystone maintains all the accounting records for the fund:
Our expert team ensures that Net Asset Value (NAV) calculations are performed accurately and timely, providing essential information on the value of your investment funds. Our NAV services include:
- Daily, weekly, or monthly NAV calculations.
- Reconciliation of investment portfolios.
- Valuation of securities and other assets.
- Preparation of NAV reports for stakeholders.
- Compliance with relevant accounting standards and regulations.
Performance fee calculations are critical for hedge funds and we ensure these are computed accurately and transparently, in strict accordance with the terms of your fund agreements. Our services include:
- Determination of performance-based fees.
- Compliance with fund agreements and industry standards.
- Preparation and verification of performance fee reports.
- Audit of performance fee calculations and reporting to fund managers and investors.
Investor Services
Waystone’s investor services are designed to handle all aspects of investor relations with a focus on transparency, compliance and efficient communication.
Each client is provided with their own team of specialists and a dedicated primary contact person who oversees all elements of their relationship with Waystone.
From processing documentation to maintaining investor registers, our team of specialists ensures that your investors receive the highest level of service.
Our expert team provides comprehensive support in managing dividends, maintaining shareholder registers and overseeing complex financial transactions, ensuring transparency and compliance throughout the process.
Waystone provides a comprehensive suite of AML services to ensure that your fund remains compliant with international regulations. Our AML/KYC checks include:
- Thorough review of investor details, including source of wealth and funds.
- Regular monitoring and screening of investors against global watchlists.
- Enhanced due diligence for high-risk investors, including politically exposed persons (PEPs).
- Ongoing compliance monitoring and reporting to relevant authorities.
Waystone’s sanction screening services are integral to ensuring that your hedge fund remains compliant with global regulatory requirements. We conduct thorough screenings of all investors and counterparties against international sanction lists, including those from the United Nations, European Union, OFAC and other relevant authorities. Our process includes:
- Initial and ongoing screening of investors and transactions.
- Regular updates and monitoring of changes in sanction lists.
- Detailed reporting to fund managers on any potential risks or issues identified during the screening process.
- Continuous monitoring of transactions to detect and prevent any suspicious or unauthorised activities.
- Detailed tracking and reconciliation of all transactions, including subscriptions, redemptions and transfers.
- Compliance with AML and regulatory requirements, ensuring that all transactions are accurately recorded and reported.
Accurate and timely communication with investors is critical to maintaining trust and transparency. Waystone ensures the seamless publication of investor statements, including:
- Preparation and distribution of detailed investor statements on a regular basis (monthly, quarterly, or as required).
- Customisation of statements to meet specific investor needs and fund requirements.
- Secure delivery of statements through our digital reporting portal, ensuring confidentiality and accessibility.
Waystone handles the entire process of redemption payments, ensuring that investors receive their funds accurately and on time. Our services include:
- Verification and processing of redemption requests.
- Calculation of redemption amounts based on the fund’s NAV and other relevant factors.
- Coordination with custodians and banks to facilitate the timely payment of redemptions.
- Reporting and record-keeping of all redemption transactions.
Waystone’s income distribution calculation services ensure that all distributions to investors are handled accurately and in accordance with the fund’s policies. Our services include:
- Calculation of income distributions based on fund performance, asset allocations and other relevant criteria.
- Preparation of distribution reports for fund managers and investors.
- Coordination of the distribution process, including payment disbursement to investors.
- Compliance with regulatory and tax requirements related to income distributions.
Ensuring the accurate identification of Ultimate Beneficial Owners (UBOs) is crucial for compliance with AML regulations. Waystone provides comprehensive UBO identification services, including:
- Thorough review and verification of ownership structures to identify all UBOs.
- Collection and maintenance of detailed records on UBOs, ensuring compliance with regulatory requirements.
- Regular updates and monitoring of UBO information to reflect any changes in ownership.
- Reporting to relevant authorities as required by law, ensuring full transparency and compliance.
Regulatory and Compliance Services
Waystone’s regulatory and compliance services are designed to help hedge funds navigate the complex regulatory landscape, ensuring full compliance with all applicable laws and regulations. Our team of experts provides ongoing support to minimise risks and enhance operational efficiency.
Corporate and Secretarial Services
Waystone’s Company Secretarial Services are designed to ensure that your fund or corporate entity operates seamlessly within the legal and regulatory frameworks of its jurisdiction. Our experienced team of company secretaries provides comprehensive support in managing corporate governance requirements, ensuring that your entity is compliant, efficient and well-organised. We offer a range of specialised services that are tailored to meet the specific needs of hedge funds and other corporate entities.
Our Company Secretary services are at the core of our corporate governance support. Waystone provides dedicated company secretaries who serve as the principal point of contact for all governance-related matters. Our company secretaries are responsible for:
- Managing the statutory compliance of your entity, ensuring all regulatory obligations are met.
- Maintaining accurate records of company activities, including the preparation and filing of statutory documents.
- Advising the board on governance matters, ensuring that best practices are adhered to in all corporate dealings.
- Coordinating board meetings, including the preparation of agendas, distribution of meeting materials and recording of minutes.
- Handling the execution of corporate documents, ensuring they are properly authorised and filed in accordance with legal requirements.
Our company secretaries work closely with your board and management team to ensure that all corporate governance processes are handled with the highest level of professionalism and efficiency.
Waystone’s board support services provide comprehensive administrative and logistical assistance to ensure the smooth operation of your fund’s governance processes. Our services include:
- Organising and attending board meetings, preparation of agendas, distribution of materials and minute-taking.
- Managing board documentation, including resolutions, minutes and other critical records.
- Ensuring compliance with regulatory and corporate governance requirements.
- Providing ongoing support and advice to board members on fund governance matters.
We provide corporate and registered office services for Luxembourg, Ireland and Cayman Islands domiciled entities. Our registered office services include:
- Provision of a local mailing address and a mail forwarding service.
- Preparation and submission of annual returns to the Registrars.
- Maintenance of companies’ and partnerships’ records, ensuring they are accurate and up to date.
- Invoicing clients and payment of fees to the local authority, as well as filing documents with the Registrars.
- Certification, notarisation and legal review of documents to ensure they meet all regulatory standards.
- Obtaining tax exemption certificates and certificates of good standing.
- Preparation of Certificates of Incumbency, validating the company’s current status and structure.
Our domiciliation services are tailored to support Luxembourg, Ireland and Cayman Islands domiciled entities. These services include:
- Provision of a local mailing address and efficient mail forwarding services.
- Preparation and submission of annual returns to ensure compliance with local regulations.
- Maintenance of accurate records for companies and partnerships.
- Handling invoicing and payments to local authorities, including the filing of necessary documents.
- Certification, notarisation and legal review of critical documents.
- Obtaining necessary tax exemption certificates and certificates of good standing.
- Preparation of Certificates of Incumbency to confirm the company’s operational status.
Waystone offers professional director services to ensure that your fund meets all governance and regulatory requirements. Our experienced directors provide oversight and strategic guidance, ensuring that your fund operates within the regulatory framework and aligns with best practices. Services include:
- Serving on the board of directors, providing independent oversight.
- Ensuring compliance with corporate governance standards.
- Participating in board meetings and decision-making processes.
- Liaising with regulators and stakeholders to ensure transparency and accountability.
Drafting precise and legally sound corporate resolutions is essential for the proper governance of your hedge fund. Waystone’s corporate resolution drafting services include:
- Preparing and drafting resolutions for board approval, including changes to fund operations, governance and compliance matters.
- Ensuring that all resolutions are in compliance with legal and regulatory requirements.
- Coordinating with legal counsel and fund managers to ensure the resolutions accurately reflect the board’s decisions and intentions.
- Maintaining records of all resolutions and ensuring they are properly executed and filed as required.
Other Services
Waystone provides a comprehensive range of additional services to support your hedge fund’s operations, from fund set-up to ongoing tax assistance. Our team is dedicated to ensuring that all aspects of your fund’s administration are handled with the highest level of expertise and efficiency.