Hedge Fund Administration Solutions

Our expert team of hedge fund administrators ensures that Net Asset Value (NAV) calculations are performed accurately and timely, providing essential information on the value of investment funds. Our NAV services include:

• Daily, weekly, monthly or quarterly NAV calculations.
• Reconciliation of investment portfolios.
• Valuation of securities and other assets.
• Preparation of NAV reports for stakeholders.
• Compliance with relevant accounting standards and regulations.

Accurate cash and position reconciliations are vital for maintaining the integrity of a hedge fund’s financial reporting. Our team of fund administrators ensures that all transactions are reviewed, with daily reconciliations performed between the fund’s records and those of external counterparties. This comprehensive accounting process mitigates risks and ensures the accuracy of the hedge fund’s financial data.

Performance fee calculations are critical for hedge funds and we ensure these are computed accurately and transparently, in strict accordance with the terms of the fund agreements. Our accounting services include:

• Determination of performance-based fees.
• Compliance with fund agreements and industry standards.
• Preparation and verification of performance fee reports.
• Audit of performance fee calculations and reporting to fund managers and investors.

Our hedge fund administration team oversees the calculation and execution of all fund-related payments, ensuring that they are processed according to the fund’s agreements and in compliance with relevant regulations.

We provide comprehensive financial statement preparation services, ensuring that the hedge fund’s financial reporting is accurate, timely and compliant with industry standards. This includes the preparation of unaudited financial statements, statutory financial statements and coordination with auditors for the annual audit process if required.

We offer a range of services designed to optimise the management of cash flows, including overseeing bank accounts and facilitating cash movements.

Maintaining an accurate and up-to-date investor register is essential for compliance and investor relations. Our team manages the maintenance of investor records, ensuring that all details are correctly documented, held securely and are readily accessible, with regular updates to reflect any changes in investor status.

Waystone’s investor transaction services for hedge funds ensure the smooth processing of all investor-related activities, including the handling of subscriptions, redemptions and transfers.

Our expert team provides comprehensive support in managing dividends, maintaining shareholder registers and overseeing complex financial transactions, ensuring transparency and compliance throughout the process.

We manage the calculation of investor fees and rebates, ensuring accuracy and compliance with the terms of the hedge fund agreements. Our investor services include the preparation of detailed reports for investors and fund managers, providing clear insights into fee structures and calculations.

Waystone provides a comprehensive suite of AML services to ensure that all managed hedge funds remain compliant with international regulations. Our AML/KYC checks include:

• Thorough review of investor details, including source of wealth and funds.
• Regular monitoring and screening of investors against global watchlists.
• Enhanced due diligence for high-risk investors, including politically exposed persons (PEPs).
• Ongoing compliance monitoring and reporting to relevant authorities.

Waystone’s sanction screening services are integral to ensuring that hedge funds remain compliant with global regulatory requirements. We conduct thorough screenings of all investors and counterparties against international sanction lists, including those from the United Nations, European Union, OFAC and other relevant authorities. Our hedge fund sanction screening process includes:

• Initial and ongoing screening of investors and transactions.
• Regular updates and monitoring of changes in sanction lists.
• Detailed reporting to fund managers on any potential risks or issues identified during the screening process.

Waystone provides comprehensive investor transaction monitoring to ensure the integrity and transparency of all investor-related activities. Our investor services include:

• Continuous monitoring of transactions to detect and prevent any suspicious or unauthorised activities.
• Detailed tracking and reconciliation of all transactions, including subscriptions, redemptions and transfers.
• Compliance with AML and regulatory requirements, ensuring that all transactions are accurately recorded and reported.

Accurate and timely communication with investors is critical to maintaining trust and transparency. Waystone ensures the seamless publication of investor statements, including:

• Preparation and distribution of detailed investor statements on a regular basis (monthly, quarterly, or as required).
• Customisation of statements to meet specific investor needs and hedge fund requirements.
• Secure delivery of statements through our digital reporting portal, ensuring confidentiality and accessibility.

Waystone handles the entire process of redemption payments, ensuring that investors receive their funds accurately and on time. Our redemption payment services for hedge funds include:

• Verification and processing of redemption requests.
• Calculation of redemption amounts based on the fund’s NAV and other relevant factors.
• Coordination with custodians and banks to facilitate the timely payment of redemptions.
• Reporting and record-keeping of all redemption transactions.

Waystone’s income distribution calculation services ensure that all distributions to investors are handled accurately and in accordance with the fund’s policies. Our hedge fund investor services include:

• Calculation of income distributions based on fund performance, asset allocations and other relevant criteria.
• Preparation of distribution reports for hedge fund managers and investors.
• Coordination of the distribution process, including payment distribution to investors.
• Compliance with regulatory and tax requirements related to income distributions.

Ensuring the accurate identification of Ultimate Beneficial Owners (UBOs) is crucial for compliance with AML regulations. Waystone provides comprehensive UBO identification services, including:

• Thorough review and verification of ownership structures to identify all UBOs.
• Collection and maintenance of detailed records on UBOs, ensuring compliance with regulatory requirements.
• Regular updates and monitoring of UBO information to reflect any changes in ownership.
• Reporting to relevant authorities as required by law, ensuring full transparency and compliance.

We assist hedge funds in meeting their FATCA and CRS reporting obligations, providing accurate and timely reports that meet the requirements of global tax authorities. Our investor reporting services include the collection and validation of investor data, preparation of reports and submission to the relevant authorities.

Waystone offers extensive regulatory reporting services, ensuring that hedge funds meet all reporting obligations in various jurisdictions. Our team is highly skilled in preparing reports such as Annex IV, Form PF and other country-specific regulatory filings.

Our experienced professionals serve as Money Laundering Reporting Officers (MLROs) for funds, overseeing all aspects of AML compliance. This includes monitoring transactions, investigating suspicious activities and reporting to the relevant authorities as required.

Our Company Secretary services are at the core of our hedge fund corporate governance support. Waystone provides dedicated company secretaries who serve as the principal point of contact for all governance-related matters. Our company secretaries are responsible for:

• Managing the statutory compliance of the entity, ensuring all regulatory obligations are met.
• Maintaining accurate records of company activities, including the preparation and filing of statutory documents.
• Advising the board on governance matters, ensuring that best practices are adhered to in all corporate dealings.
• Coordinating board meetings, including the preparation of agendas, distribution of meeting materials and recording of minutes.
• Handling the execution of corporate documents, ensuring they are properly authorised and filed in accordance with legal requirements.

Our company secretaries work closely with board and hedge fund management teams to ensure that all corporate governance processes are handled with the highest level of professionalism and efficiency.

Waystone’s board support services provide comprehensive administrative and logistical assistance to ensure the smooth operation of a fund’s governance processes. Our services include:

• Organising and attending board meetings, preparation of agendas, distribution of materials and minute-taking.
• Managing board documentation, including resolutions, minutes and other critical records.
• Ensuring compliance with regulatory and corporate governance requirements.
• Providing ongoing support and advice to board members on hedge fund governance matters.

We provide corporate and registered office services for Luxembourg, Ireland and Cayman Islands domiciled entities. Our hedge fund registered office services include:

• Provision of a local mailing address and a mail forwarding service.
• Preparation and submission of annual returns to the Registrars.
• Maintenance of companies’ and partnerships’ records, ensuring they are accurate and up to date.
• Invoicing clients and payment of fees to the local authority, as well as filing documents with the Registrars.
• Certification, notarisation and legal review of documents to ensure they meet all regulatory standards.
• Obtaining tax exemption certificates and certificates of good standing.
• Preparation of Certificates of Incumbency, validating the company’s current status and structure.

Our domiciliation services are tailored to support Luxembourg, Ireland and Cayman Islands domiciled entities including hedge funds. These services include:

• Provision of a local mailing address and efficient mail forwarding services.
• Preparation and submission of annual returns to ensure compliance with local regulations.
• Maintenance of accurate records for companies and partnerships.
• Handling invoicing and payments to local authorities, including the filing of necessary documents.
• Certification, notarisation and legal review of critical documents.
• Obtaining necessary tax exemption certificates and certificates of good standing.
• Preparation of Certificates of Incumbency to confirm the company’s operational status.

Waystone offers professional director services to ensure that funds meet all hedge fund governance and regulatory requirements. Our experienced directors provide oversight and strategic guidance, ensuring that the fund operates within the regulatory framework and aligns with best practices. Waystone’s director services include:

• Serving on the board of directors, providing independent oversight.
• Ensuring global compliance with corporate governance standards.
• Participating in board meetings and decision-making processes.
• Liaising with regulators and stakeholders to ensure transparency and accountability.

Drafting precise and legally sound corporate resolutions is essential for the proper governance a hedge fund. Waystone’s corporate resolution drafting services include:

• Preparing and drafting resolutions for board approval, including changes to fund operations, governance and compliance matters.
• Ensuring that all resolutions are in compliance with legal and regulatory requirements.
• Coordinating with legal counsel and fund managers to ensure the resolutions accurately reflect the board’s decisions and intentions.
• Maintaining records of all resolutions and ensuring they are properly executed and filed as required.

Setting up a hedge fund requires careful planning and execution. Waystone’s highly skilled team provides end-to-end support for fund launches, ensuring that all legal, regulatory and operational requirements are met. We work closely with our client’s team to ensure a smooth and efficient transition, allowing them to focus on the investment strategy.

Our tax assistance services provide detailed support for the preparation of tax returns and reporting, including U.S. tax (PFIC and K-1s), UK tax (Fund Reporting Status) and other international tax requirements. We assist in the preparation of granular profit and loss allocations at the investor level and coordinate the distribution of tax documents to investors.