Hybrid Funds Administration Solutions

We deliver precise Net Asset Value (NAV) calculations tailored to the reporting frequency that best suits the fund’s requirements. Our NAV services include:

• Calculation and reconciliation of diverse asset classes within the hybrid fund.
• Valuation of both liquid and illiquid assets.
• Preparation and distribution of NAV reports in accordance with the fund’s reporting schedule.
• Compliance with relevant accounting standards and regulatory requirements.

Maintaining accurate cash balances and investment positions is critical to the integrity of the hybrid fund’s financial reporting. We perform regular reconciliations to ensure all transactions are recorded accurately and any discrepancies are promptly resolved.

Our team ensures that performance fees are calculated transparently and in strict accordance with the hybrid fund’s agreements. We handle:

• Determination of performance-based fees across multiple asset classes.
• Compliance with fund agreements and industry standards.
• Preparation and verification of performance fee reports.

We manage the payment of fund expenses, ensuring that all transactions are processed accurately and in a timely manner, in line with the fund’s agreements and applicable regulations.

We prepare comprehensive financial statements that are accurate, timely and compliant with industry standards. This includes both audited and unaudited statements as required by the hybrid fund.

Effective cash management is essential for Hybrid Funds. We offer comprehensive services to optimise cash flow management, including overseeing bank accounts and facilitating cash movements.

Maintaining an accurate and up-to-date investor register is essential for compliance and investor relations. Our team of fund administrators manage the maintenance of investor records, ensuring that all details are correctly documented, held securely and are readily accessible, with regular updates to reflect any changes in investor status.

Our investor transaction services ensure the smooth processing of all investor-related activities, including subscriptions, redemptions and transfers. We manage these transactions with precision and transparency.

We ensure that all fees, including management fees and performance fees, are calculated accurately and transparently, in line with the fund’s agreements. We also manage the calculation and processing of any rebates to investors.

Waystone Administration Solutions provides comprehensive AML and KYC services to ensure the fund remains compliant with international regulations. Our AML/KYC services include:

• Thorough review of investor details, including source of wealth and funds.
• Regular monitoring and screening of investors against global watchlists.
• Enhanced due diligence for high-risk investors.

We conduct thorough sanction screenings to ensure compliance with international regulations, screening all investors and transactions against global sanction lists.

Waystone provides comprehensive investor transaction monitoring to ensure the integrity and transparency of all investor-related activities. Our hybrid fund services include:

• Continuous monitoring of transactions to detect and prevent any suspicious or unauthorised activities.
• Detailed tracking and reconciliation of all transactions, including subscriptions, redemptions and transfers.
• Compliance with AML and regulatory requirements, ensuring that all transactions are accurately recorded and reported.

Waystone ensures the accurate and timely publication of investor statements, providing investors with detailed and transparent reports on their investments.

Waystone handles the entire process of redemption payments, ensuring that investors receive their funds accurately and on time. Our payment services for hybrid funds include:

• Verification and processing of redemption requests.
• Calculation of redemption amounts based on the fund’s NAV and other relevant factors.
• Coordination with custodians and banks to facilitate the timely payment of redemptions.
• Reporting and record-keeping of all redemption transactions.

Waystone’s income distribution calculation services ensure that all distributions to investors are handled accurately and in accordance with the fund’s policies. Our services include:

• Calculation of income distributions based on fund performance, asset allocations and other relevant criteria.
• Preparation of distribution reports for fund managers and investors.
• Coordination of the distribution process, including payment disbursement to investors.
• Compliance with regulatory and tax requirements related to income distributions.

We ensure compliance with UBO regulations by identifying and verifying the ultimate beneficial owners of all investments, maintaining detailed and up-to-date records.

We assist funds in meeting their FATCA (Foreign Account Tax Compliance Act) and CRS (Common Reporting Standard) reporting obligations, providing accurate and timely submission of reports to tax authorities.

Our team is proficient in preparing and submitting all necessary regulatory reports, including:

• Annex IV: Reporting required under the AIFMD (Alternative Investment Fund Managers Directive) in the European Union.
• Form PF: U.S. regulatory reporting required by the SEC for private funds.
• CBoI: Central Bank of Ireland regulatory filings for Irish domiciled funds.
• BCL: Banque Centrale du Luxembourg reporting for Luxembourg-based entities.
• CSSF: Commission de Surveillance du Secteur Financier reporting for funds operating in Luxembourg.
• MMIF: Money Market and Investment Funds reporting in the EU.

Our skilled professionals serve as MLROs for the hybrid fund, overseeing all aspects of AML compliance. This includes monitoring transactions, investigating suspicious activities and reporting to the relevant authorities as required.

Our company secretary services include managing statutory compliance, maintaining corporate records and advising on governance matters, ensuring the hybrid fund operates within the legal framework.

We provide full administrative support for board meetings, including organising agendas, taking minutes and ensuring all decisions are accurately recorded and implemented.

We provide registered office services, including a local mailing address, management of official correspondence and compliance with local regulatory requirements.

Our domiciliation services ensure that the hybrid fund meets all local regulatory requirements, including maintaining accurate records, submitting annual returns and managing interactions with local authorities.

We offer experienced fund directors who ensure that the fund adheres to best practices in corporate governance and regulatory compliance.

Our team drafts precise and legally sound corporate resolutions, ensuring that all decisions made by the board are properly documented and in compliance with legal requirements.

We provide end-to-end support in setting up new hybrid funds, ensuring that all legal, regulatory and operational requirements are met for a smooth and successful launch.

Our tax assistance services include the preparation of tax returns and reporting, ensuring compliance with all relevant tax regulations. We provide detailed support for tax reporting, including specific requirements for Hybrid Funds.