UCITS and AIFs Administration Solutions

Our team delivers precise Net Asset Value (NAV) calculations, tailored to the reporting frequency that best suits a fund’s requirements. Whether daily, weekly, monthly, or quarterly, our NAV services include:

• Calculation and reconciliation of fund assets and liabilities.
• Collection of valuations of securities and other investments.
• Preparation and distribution of NAV reports to stakeholders.
• Compliance with relevant accounting standards and regulatory requirements.

Maintaining the accuracy of cash balances and investment positions is critical to the integrity of your fund’s financial data. We perform daily reconciliations of cash and positions to ensure all discrepancies are identified and resolved promptly.

Performance fees are an essential part of fund administration and we ensure they are calculated transparently and accurately. Our services include:

• Calculation of performance-based fees in accordance with fund agreements.
• Preparation and verification of performance fee reports.
• Compliance with industry standards and regulatory requirements.

We manage the timely payment of UCITS and AIFs fund expenses, ensuring all transactions are processed in line with the fund’s agreements and applicable regulations.

Our team prepares comprehensive financial statements, ensuring that all reporting is accurate, compliant with industry standards and delivered on time. This includes both audited and unaudited statements, as required.

Maintaining an accurate and up-to-date investor register is essential for compliance and investor relations. Our team manages the maintenance of investor records, ensuring that all details are correctly documented, held securely and are readily accessible, with regular updates to reflect any changes in investor status.

Our transaction processing services are integrated with leading platforms like Calastone and EMX, ensuring seamless and secure execution of subscriptions, redemptions and transfers.

We handle the calculation of management fees, performance fees and any applicable rebates, ensuring transparency and accuracy in line with the fund’s agreements.

We provide comprehensive AML and KYC services to ensure the fund complies with global regulations, including:

• Detailed review of investor identities and verification of the source of funds.
• Ongoing monitoring and screening of investors against global watchlists.
• Enhanced due diligence for high-risk investors.

We perform thorough sanction screenings to ensure compliance with international regulations, screening investors and transactions against global sanction lists.

Waystone provides comprehensive investor transaction monitoring to ensure the integrity and transparency of all investor-related activities. Our services include:

• Continuous monitoring of transactions to detect and prevent any suspicious or unauthorised activities.
• Detailed tracking and reconciliation of all transactions, including subscriptions, redemptions and transfers.
• Compliance with AML and regulatory requirements, ensuring that all transactions are accurately recorded and reported.

We ensure that investor statements are prepared and distributed accurately and promptly, providing investors with detailed insights into their investments.

Waystone handles the entire process of redemption payments, ensuring that investors receive their funds accurately and on time. Our services include:

• Verification and processing of redemption requests.
•  Calculation of redemption amounts based on the fund’s NAV and other relevant factors.
• Coordination with custodians and banks to facilitate the timely payment of redemptions.
• Reporting and record-keeping of all redemption transactions.

Waystone’s income distribution calculation services ensure that all distributions to investors are handled accurately and in accordance with the fund’s policies. Our services include:

• Calculation of income distributions based on fund performance, asset allocations and other relevant criteria.
• Preparation of distribution reports for fund managers and investors.
• Coordination of the distribution process, including payment disbursement to investors.
• Compliance with regulatory and tax requirements related to income distributions, where applicable.

Ensuring the accurate identification of UBOs is crucial for compliance with AML regulations. Waystone provides comprehensive UBO identification services, including:

• Thorough review and verification of ownership structures to identify all UBOs, where applicable.
• Collection and maintenance of detailed records on UBOs, ensuring compliance with regulatory requirements.
• Regular updates and monitoring of UBO information to reflect any changes in ownership.
• Reporting to relevant authorities as required by law, ensuring full transparency and compliance.

We assist in meeting FATCA (Foreign Account Tax Compliance Act) and CRS (Common Reporting Standard) reporting obligations, ensuring accurate and timely submission of reports to tax authorities.

Our team is proficient in preparing and submitting all necessary regulatory reports, including:

• Annex IV: Reporting to the AIFM to allow preparation of reporting under the AIFMD (Alternative Investment Fund Managers Directive) in the EU.
• CBoI: Central Bank of Ireland regulatory filings for Irish domiciled funds.
• MMIF: Money Market and Investment Funds reporting in the EU.

Our experienced professionals serve as MLROs for funds, overseeing all aspects of AML compliance. This includes monitoring transactions, investigating suspicious activities and reporting to the relevant authorities as required.

Our company secretary services include managing statutory compliance, maintaining corporate records and advising on governance matters, ensuring the fund operates within the legal framework.

We provide full administrative support for board meetings, including organising agendas, taking minutes and ensuring all decisions are accurately recorded and implemented.

We offer registered office services, providing a local mailing address, managing official correspondence and ensuring compliance with local regulatory requirements.

Our domiciliation services ensure that the fund meets all local regulatory requirements, including maintaining accurate records, submitting annual returns and managing interactions with local authorities.

We provide highly skilled fund directors who ensure that a fund adheres to best practices in corporate governance and regulatory compliance.

Our team drafts precise and legally sound corporate resolutions, ensuring that all decisions made by the board are properly documented and in compliance with legal requirements.

We provide end-to-end support in setting up new funds, ensuring all legal, regulatory and operational requirements are met for a smooth launch.

Our tax assistance services include the preparation of tax returns and reporting, ensuring compliance with all relevant tax regulations.

We offer specialised services for Irish-domiciled funds, including the calculation of Investment Undertaking Tax (IUT) for Irish shareholders, ensuring full compliance with Irish tax laws.